Interior Designer Virtual Assistant (FF&E)

About the Role At Delevate, we understand that every detail matters in the world of interior design, especially when it comes to furniture, fixtures, and equipment (FF&E). We are seeking a dedicated and detail-oriented Interior Designer Virtual Assistant to join our dynamic team and provide essential support to our design projects. In this role, you will work closely with our lead designers, helping to curate and manage design selections, coordinate vendor communications, and ensure that our projects remain on track and on budget. Your expertise will be crucial in transforming our clients' visions into reality while allowing the design team to focus on the creative aspects of their work. As an Interior Designer Virtual Assistant specializing in FF&E, you will be at the heart of our operations, playing a pivotal role in the success of our projects. You will leverage your design knowledge and project management skills to help streamline processes, facilitate communication, and maintain the high standards our clients expect. This position is ideal for someone who thrives in a collaborative, fast-paced environment and is eager to contribute to the success of our clients’ spaces. What You'll Do -FF&E Sourcing & Research Source furniture, lighting, fabrics, accessories, and materials based on design direction Identify and vet vendors, suppliers, and manufacturers Request quotes, lead times, and product details Compare pricing, quality, and availability across vendors - Specifications & Documentation Create and maintain FF&E spec sheets / cut sheets Organize FF&E schedules and selection trackers Ensure selections align with design intent and client approvals - Procurement & Order Tracking Assist with purchase orders and procurement tracking Monitor order status, lead times, and delivery schedules Track budgets and flag overages or delays Coordinate deliveries and installation timelines -Vendor & Team Coordination Communicate with vendors and showrooms Coordinate with designers, contractors, and procurement teams Manage sample requests and approvals - Design Support Assist with presentation boards and client proposals Compile product selections into client-ready formats -Administrative Support Maintain digital libraries and project trackers Handle email communication and documentation What We're Looking For - Proven experience as an interior designer assistant or in a similar role, with a focus on FF&E. -Strong understanding of furniture and materials - Fluent in English, with excellent verbal and written communication skills to interact effectively with clients and vendors. -Strong understanding of furniture and materials -Experience creating spec sheets - Availability to work during US hours to align with the team and client schedules. - Strong attention to detail, with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment. - A home office setup that allows for efficient work and communication. - A proactive and collaborative approach to problem-solving and project execution. - A passion for interior design and a keen eye for aesthetics and functionality. Why Join Delevate? Joining Delevate means becoming part of a small, dedicated team that values creativity, collaboration, and personal growth. We offer a supportive work environment where your contributions directly impact our clients and their spaces. With a competitive compensation package and opportunities for professional development, you will have the chance to expand your skills while working on diverse and exciting projects. Our culture is built on trust, respect, and innovation, making it a great place to grow your career in the interior design industry. How to Apply If you’re ready to take your interior design skills to the next level and join a team that values your expertise, we’d love to hear from you! Please submit your resume and a brief cover letter detailing your experience and passion for interior design. Let’s create inspiring spaces together at Delevate!